Rules

MEMBERSHIP RULES – PLEASE READ BEFORE SIGNING YOUR TENANCY AGREEMENT



Welcome to the NADCAA! This sheet has been designed to provide you with information about the Association, the basic Rules of Membership, Tenancy Agreements between NADCAA, its members and the Landlords and other important information. PLEASE READ IT, IT AFFECTS YOU.

NADCAA is a Co-operative Ltd Company with limited liability guaranteed by £1.00 of your Registration fee. In the unlikely event of us being forced to close down whilst in debt, the most you could be asked to pay out is £1.00.

As long as you are a tenant you will be eligible to one vote at all General Meetings and can stand (if proposed) for a position on the Management Committee at A.G.M.’s.

As a non – profit making co-operative we pay no dividends – we are a community enterprise run by voluntary effort. Please help out if and when you can. Our Constitution, Tenancy Agreements, Health & Safety Policy & Risk Assessment are available on request for a payment of £5 towards postage, stationary, photocopying etc.

Whilst we establish our own rules for the Association, we are bound by the agreements we make with our Landlords regarding the “Terms of Tenancy”.  We currently run five fields; three (Bradley, Coach Road and Decoy) are classed as “Statutory” and are rented from the Town Council, whilst Cooke’s and Blake’s Fields are rented from Mr Rew.

The terms of Tenancy laid down by NADCAA & the Landlords are binding on every one of us.

All Members having completed the relevant application forms and paid rents, deposits or fees as agreed therein have agreed to the following -

1.    Probation – To abide by the 12 month Probationary “Tenancy Agreement”, failure to cultivate to the level in the Tenancy Agreement during that time or breaking of any rules will result in eviction.

2.    Cultivation – To keep the Allotment clean, rubbish free, well cultivated and fertile and in a good condition, with good weed control.

3.    Bio Diversity – To be permitted to set aside 25% of their plot for the purposes of Bio Diversity. Members are also encouraged to refrain from using pesticides and slug pellets and to use peat free compost in line with the “Bio Diversity Guidelines” agreed at the 2012 AGM.

4.    Habitation - Not to sleep in sheds or any other structure or on the plot under any circumstances overnight.

5.    Nuisance - Not to cause nuisance or annoyance to any other member, or obstruct the paths set out by the Association on the Allotments. Members who harass or cause nuisance or annoyance to other members may face Eviction under Articles 7A and or 12A of the Articles of Association.

6.    Sub Letting - Not to sublet, assign or part with possession of the allotment or any part of it, without the written consent of the Committee.

7.    Paths – To maintain the layout of the path to the right of their plot when standing at the track end facing it, plus the paths at the foot and head of the plot. Share the task of keeping “common areas” and paths around vacant plots in good order.

8.    Timber - Not cut or prune timber (other than fruit trees), nor take, sell or carry away any mineral, gravel, sand or clay. For resolution of dispute Quickset and Underwood are not timber.

9.    Hedges – To keep any hedge bordering the top, bottom or side of their Allotment properly trimmed at least annually, keep all ditches open and properly cleaned.

10. Sheds/GreenhousesNot erect sheds or greenhouses with dimensions greater than 10ft D X 12ft W, with an internal height no greater than eight feet. Positioning must be agreed with the Field Manager and every effort made to ensure that the shade thrown across any adjoining plot/s is minimal. Any other construction whether it be - a greenhouse or shed larger than 10 feet X 12 Feet or a poly tunnel etc; may not be erected without the written consent of the Association, provided that consent is also given by the Landlords.

11. Wire – Not use barbed or razor wire as a fence adjoining any path set out by the Association on the Allotments but it may be used on boundary fences.

12. Rubbish – Not to deposit or allow other persons to deposit any refuse on the Allotments, or place any matter in the hedges, ditches or dykes situate on the Allotments or on the adjoining land.

13. Dogs – Not to bring any dog, or cause any dog to be brought, onto the Allotment fields unless the dog is on a leash and under control of the owner at all times. All faeces deposited by any dog must be removed by the owner. Should a dog attack or cause injury to any other Member, the Member bringing the dog or allowing the dog to be on the land understands that the dog will be banned from entry onto the Allotment field.

14. Landlords – To observe and perform all conditions and covenants contained in any lease under which the Association or the Newton Abbot Town Council holds the land on which the Allotment is situate.

15. SpraysWhen using any sprays or fertilizers to - Take all reasonable care to ensure that adjoining hedges, trees and other members’ crops are not adversely affected. Should any damage occur the member must compensate or replant. Any chemicals used must be approved for garden use only, whether for spraying, seed dressing or any other purpose whatsoever and must cause the least harm to members of the public, game birds and other wildlife, other than vermin or pests.

16. Regulatons - Comply at all times with current regulations.

17. Crops – Not to cultivate genetically modified crops, in accordance with a resolution passed by the Members of the Association at its 2000 Annual General Meeting.

18.  Livestock  - If introducing livestock to the allotment the member shall: Submit a letter of application and sketched plans to the Association, outlining any proposals for the keeping of bees, hens or rabbits. Based on the soundness and merits of each individual application, the Association will grant or deny permission provided that no special condition made under this paragraph shall have the effect of prohibiting or restricting the keeping of hens or rabbits, as provided for in Section 12(1) Allotments Act 1950.

  1. Not neglect the animals and ensure that they are fed, watered and cared for during absence from the allotment i.e. holidays.

  1. Ensure that the animals are kept in a manner, which is not prejudicial to their health or well-being.

  1. Ensure that the animals are kept healthy and disease free.

  1. That should the member resign; any housing specially constructed for the keeping of bees/poultry and rabbits etc is either removed or passed to another member wishing to keep livestock.

  1. Not keep any other animals on the land without the consent of the Association supported by the Newton Abbot Town Council.

  1. Ensure that vermin attracted by the keeping of animals i.e. mice are dealt with in a humane manner. Rats are automatically attracted to areas where poultry is kept and members must keep on top of this problem. There is only one tried and tested method – purchase good Rat Bait from Mole Valley Farmers, put it down under the hen house (which should be raised off the ground slightly) and under your shed if you have one to ensure that the hens and wild birds cannot eat it. Replace the Bait every day until it stops being taken. Then purchase a different brand from Mole Valley. Any surviving rats will have now be immune to the first brand hence the change of brand. All allotments are relatively close to housing estates and we cannot allow a problem to develop where members of the public can see rats running everywhere. Legislation is currently going through Parliament to stop the sale of Rat Bait. In future you will need to contact a licensed Vermin Exterminator, and they will put down traps etc.

19. Fields – To observe and perform any other special condition/s the Council considers necessary to preserve the Allotment from deterioration of which notice is given to applicants for the Allotment in accordance with these rules.

20. TerminationTo make arrangements for removal/sale of sheds, greenhouses, tools and crops within 28 days of the termination of the Tenancy Agreement between the Association and the Member. If the items are not so removed the Association may dispose of them as it sees fit. At no time is their safekeeping the responsibility of the Association. To return all keys for allotment gates, sheds or other allotment facilities upon resignation or eviction from his / her allotment plot. 

21. Illegal Substances – Not to cultivate illegal substances. Breach of this rule will lead to immediate eviction and the member's name being given to the local Constabulary.

22. Failure To Cultivate – That in the event of a failure to cultivate the allotment to a satisfactory level, and on receipt of a “Lapse in Cultivation Letter”, provided that the weather is reasonable the member will have a period of six weeks in which to bring the allotment back to a reasonable state of cultivation. Failure to do so may lead to eviction in accordance with current legislation.

23. Breach Of Rules – If a serious or continuous breach of Rules of Association occurs, continued “Non Cultivation” of a plot, nuisance, theft or suspected theft, harassment of other members, constant interference in Management Committee matters or failure to make “good use” of their plot within a 12 month period will result in Eviction in accordance with current legislation. (The Association in Agreement with the Landlords have adopted the National Society of Allotment & Leisure Gardeners standard “Notice to Quit”)

24. Bonfires - Non bio degradable materials i.e. plastic must be removed from the allotment field not burnt. Bio degradable material can be composted this only leaves diseased material. Bonfires may be lit after 4.00PM and must not cause annoyance to any other member or local residents, it must be a minimum of 30 feet from the nearest structure of any kind, water must be available to extinguish it and it must be extinguished one hour before the member leaves the field.

25.  Petrol By ruling of the Landlords and in accordance with Health & Safety Guidelines Petrol and Paraffin may not be stored on the allotment field.


OTHER GENERAL INFORMATION



  •       RENTS - Reminders are sent out from October with full payment due by the end of October or by the date shown on the rent reminder (cheques only please). PLEASE BE PROMPT WHEN RETURNING YOUR RENT!  There is a 20% discount for over sixties – don’t forget to claim it!



  •       MOVING ADDRESS?  - Make sure the Membership Secretary is kept informed; get a form from the F. Manager.



  •       DATA PROTECTION - The Membership Secretary, Secretary, Field Managers and Database Manager are the only members of the Committee who have access to your details. These are not given out without your advance permission and old data lists are burnt or shredded.


  •       FIELD KEYS - There is a nominal charge for Key Rental – we use this money to maintain padlocks and purchase replacements. Keys remain the property of the Association and must be returned.

  •      SECURITY - ALWAYS LOCK THE GATES!! After entering or leaving the field. Security is important. Don’t invite theft or vandalism. Malicious damage can occur and the Police are too often powerless to act. NOTE: THE LOCK AT DECOY IS A LUBRICANT FREE LOCK. DO NOT UNDER ANY CIRCUMSTANCES OIL IT.

  •       BONFIRES – In general avoid them (See rule 24) – especially on fine days. Make a compost heap instead. Diseased material should however be burnt, e.g. blighted potatoes, tomatoes, or onions. Organize your bonfire on a day when the material is dry so that it burns quickly with a minimum of smoke. By Agreement with the Landlords Bonfires may only be lit after 4.00PM, must be in a cleared area at a distance of at least 10 metres (33 feet) from any property; this includes houses, greenhouses and sheds. Means of extinguishing the fire should it get out of control i.e. watering cans of water should be kept available for immediate use. All fires must be extinguished at least one hour before leaving the site. Avoid smelly fires at all costs as they upset local residents. The District Council Environmental Health Rules apply, and contravention may invoke a fine of up £2,000 on the member!

  •       WATER – Water is an essential for all Allotment Gardeners and we have done our best to provide supplies. Please report leaks or overflowing tanks immediately to the Secretary or Field Manager. Hosepipes and pumps must not be attached to the water supply, with immediate eviction being the penalty for anyone who flouts this rule. DO NOT TRY TO FIX LEAKS YOURSELF!!!!

  •       COMMUNITY HYGIENE - Do not wash vegetables or spraying equipment in the water tanks – use a bucket instead.

ADDITIONAL SERVICES


1.    SEEDS OF SUCCESS - Is our trading club located on Decoy Field. Membership is a compulsory £1.00 per year. We eventually hope to be able to supply most of your gardening needs at good prices. It is run on a totally voluntary basis and is open to the general public who can join as well. We ask that you support it, so that it can support you.

A ROUGH LIST OF PRODUCTS CAN BE FOUND ON OUR WEBSITE AT –


2.    PRIVILEGE CARDS – Are issued when you join entitle members to discounts at certain outlets on gardening goods only.

DETAILS REGARDING USE CAN BE FOUND ON OUR WEB SITE AT -


3.    NEW MEMBER PACKS ARE AVAILABLE ON OUR WEBSITE AT –


4.    PLOTHOLDERS GUIDES ARE AVAILABLE ON OUR WEBSITE AT –


5.    SEED SERVICE – Look out for notices and catalogues from the Shop Manager from September.

6.    WEB SITE – Our web site www.nadcaa.org.uk has a forum where you can post questions answer queries and contact members from all over the Association and share knowledge. Please use it.

7.    ADVICE AND FUN – A “Getting Started” handout is issued to all new members; a Social Evening for award winners judged as being the best from each field (usually in September/October). We have an AGM (usually in March) and we publish an Allotment Gazette on an ad doc basis.  KEEP YOUR EYES ON THE NOTICE - BOARDS AND LOOK IN THE LETTER - BOXES FOR FURTHER DETAILS.

RESIGNATIONS / CHANGE OF DETAILS / SWAPPING PLOTS

It is essential that - should you decide to resign, move house or change your details or need to swap plots that you contacts the Membership Secretary for the relevant forms to fill in to keep our database up to date.

CONTACTS:     FOR ISSUES REGARDING YOUR PLOT NUMBERS YOUR MEMBERSHIP DETAILS AND RENTS ECT PLEASE CONTACT THE MEMBERSHIP SECRETARY–

Tel: 07377 568573

FOR ALL OTHER ISSUES TO DO WITH THE ASSOCIATION, PERMISSIONS ETC PLEASE CONTACT THE SECRETARY –

Tel: 07804 122826
Reg. Office: 26 Abbotsbury Road, Newton Abbot, Devon  TQ12 2NW



Most of all enjoy Your Membership